Human Resources Coordinator

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Human Resources Coordinator

Location: Chiang Mai, Thailand

Position Title: Human Resources Coordinator

Location: Chiang Mai, Thailand (some travel in the region)

Reports To: Mekong Regional Operations Director

Duration: One Year (renewable)

Application Deadline: 18 April, 2021

Summary Description

Reporting to the Mekong Regional Operations Director, the Human Resources Coordinator will support the Global Senior Human Resources Manager and the Regional Director with the implementation of Global HR initiatives, including HR policies and practices, recruiting, on-boarding, employee benefits administration, learning and development, performance management, and other HR functions. both internally and externally. 

This position is the point of contact for employees’ administrative HR functions and will provide support to ensure effective and efficient delivery of human resources operational services in the EarthRights Asia partner offices. 

Roles and Responsibilities

  • Facilitate and support the implementation of HR policies and initiatives within the Asia offices.
  • Collaborate with the Senior HR Manager and Mekong Regional Operations Director to coordinate and facilitate the performance management process, ensuring timelines are followed and meetings are scheduled.
  • Assist in the gathering of information for the annual salary review, which will include information from other NGOs and Cost of Living surveys.
  • Support the Senior HR Manager in researching, procuring and implementing new employee benefit plans.
  • Facilitate the preparation and planning for all HR related meetings and training. 
  • Assist with all internal and external HR related inquiries and requests. Act as point person for providing personnel information related to staff travel and security interventions.
  • Coordinate the recruitment process to include advertising, identifying candidates, phone screens, scheduling interviews, performing reference checks and facilitating the employment contract process.
  • Support hiring managers in the new employee onboarding process and conduct comprehensive informational sessions with new hires with focus on policies, procedures and employee benefits.
  • Work with the Senior HR manager to assess staff capacities and coordinate staff learning and development needs. Locate and organize relevant staff training and development tools and resources.
  • Maintain all personnel and occupational health files including, but not limited to creating new files, archiving old files, and performing annual file audits to ensure proper documentation and confidentiality.
  • Provide assistance in the collection of relevant and required employee payroll documents. 
  • Ensure that accurate records of staff leave allowance are maintained at all times.
  • Coordinate exit processes for all employee departures in the region (exit interview, equipment handover and file ownership transfers, benefits and payroll financial checklist etc.) 
  • Liaise with medical providers, ensuring a high quality of service is offered to staff. Arrange for Health and Safety assessment and monitoring.
  • Support the planning and coordination of organization-wide meetings and events, such as staff meetings, new hire welcome lunches, staff celebrations, organization-wide retreats, etc.
  • Contribute to the promotion of staff equality, diversity, and wellbeing.
  • Stay current on changes in Cambodian, Thai and Myanmar labor law and ensure Asia offices are in compliance.
  • Support the Regional Director with staff career development initiatives and help develop HR plans in line with program requirements and needs. 

Qualifications and Experience

  • Degree in social science, human resources, business administration or related fields.
  • 4 – 5 years of experience in Human Resources or similar experience in a not-for-profit organization.
  • Experience providing HR advice and orientation on HR policies and procedures.
  • Effective HR administration and people management skills.
  • Exposure to labor and employment laws.
  • Full understanding of HR functions and best practices.
  • Organized and detail-oriented with good analytical skills.
  • Ability to work both independently and on a team.
  • Good problem-solving skills and resourcefulness, with the willingness to deal with problems as they arise.
  • Ability to work with minimal supervision on your own initiative as well as part of a diverse team.
  • Ability to deal with difficult situations and conflict with tact and required sensitivity.
  • Ability to maintain high standards of confidentiality and integrity.

How to Apply

Interested candidates should email their cover letter describing their interest in the position along with a CV to the following email address by 18 April, 2021. Be sure to use “HR Coordinator” as your subject line when submitting application materials. 

Please note that only shortlisted candidates will be contacted.

EarthRights International is an equal opportunity employer that does not discriminate in its hiring practices, and actively encourages people of color, women, people with disabilities, and LGBTQI people to apply.