Operations Manager

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Operations Manager

Location: Lima, Peru

Position Title: Operations Manager

Location: Lima, Peru

Reports To: Amazon Regional Director, Finance Director (secondary)

Start Date: January 28, 2021

Application Deadline: January 4, 2021

EarthRights International is a nongovernmental, nonprofit organization that combines the power of law and the power of people in defense of human rights and the environment, which we define as “earth rights.” We specialize in fact-finding, legal actions, training of grassroots and community leaders, and advocacy campaigns. EarthRights seeks to defend earth rights by working closely with communities to find real solutions that promote and protect human rights and the environment. 

Summary Description

Reporting to the Amazon Regional Director, and coordinating with the Global Finance, Development, Human Resources and Monitoring & Evaluation leads in Washington DC, the Operations Manager is responsible for the accountable and transparent management of financial resources of the EarthRights Amazon program operations. They will  ensure all financial records related to the Amazon Program and external funders are accurate and completed in a timely manner. This position is also responsible for office management, logistics and other program related support.  This position will support global operations in finance, human resources, development and monitoring and evaluation and should possess excellent knowledge of the English language, including complete comprehension of written and spoken English, and the ability to communicate effectively and efficiently.

The position will begin as a 100% telework position until public health conditions permit returning to EarthRights Peru office, which will not be prior to July 2021.

Roles and Responsibilities 

Finance

  • Provide accounting-related support to Peru-based staff to help understand and follow financial procedures and policies, specifically procurement and forwarding of funds.
  • Responsible for external funder requirements and reports, to be approved by Regional Director and Finance Director.
  • Responsible for the implementation of all finance and operations related policies and ensures  compliance with these. 
  • Oversee preparations for office administration evaluations and audits.
  • Works with supervisors to ensure understanding and  compliance with EarthRights policies. 

Development

  • Contribute to proposals and reports in coordination with the Development team.
  • Ensure staff understand donor requirements.
  • Attend financial workshops/reviews/meetings with funders. 
  • Manage documentation for donor compliance. 

Human Resources

  • Support the recruitment process including advertising open positions, coordinating interviews and other responsibilities.
  • Maintain accurate and up-to-date employee files, records, and documentation.
  • Conduct and assist with new hire orientation and onboarding.
  • Coordinate the translation of EarthRights policies and oversee the training and onboarding of new and current policies (global and local).
  • Answer frequently asked questions by staff in relation to policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
  • Act as a liaison between the organization and external benefits providers and vendors, which may include health, life insurance, and other benefit providers.
  • Coordinate HR projects for the Peru team (meetings, training, surveys etc.).

Program Management (Monitoring and Evaluation)

  • Ensure that project activities are efficiently and effectively implemented.
  • Continuous development of program activities to suit evolving project needs and proactively deploy necessary resources to adjust and implement activities.
  • Ensure substantive inputs, coaching and assistance to partners/grantees as they plan for, design, and implement project activities, and ensure that timely updates and reports are received from partners/grantees.
  • Manage the project monitoring, evaluation and learning framework, and draft periodic reports, either for the purpose of EarthRights’ internal reporting, or for project donors.
  • Work closely with the Senior Manager of Programs and Global Grants to update work plans and evaluate project progress toward outcomes and goals. 
  • Follow all EarthRights administrative and logistical policies, rules and practices when carrying out all activities.

Qualifications and Experience

  • 5-10 years’ operations experience in Peru with three at management level or 10 plus years’ experience in finance with at least 5 years at senior management level. 
  • Proven experience in managing all aspects of finance in a development context. 
  • Excellent computer skills with experience operating computer-based financial management systems. Competent to advance level in Microsoft Excel, quickbook. 
  • Experience and proven track record of developing, and managing budget and the commitment to achieving the most efficient and cost effective use of resources. 
  • Experience in and proven track record to training and supporting staff and partner organization on financial management. 
  • High attention to detail and the ability to raise issues and solve problems that are financial in nature. 
  • Ability to guide EarthRights team to achieve highest standard of financial integrity and accountability. 
  • Ability to work both independently and in a team to plan and manage multiple competing tasks simultaneously in order to meet tight deadlines.
  • Ability to support EarthRights mission and work in a diverse and inclusive environment
  • Fluent English and Spanish and knowledge of ethnic language(s) preferred.

Benefits

  • Benefits by law
  • Employer-sponsored medical insurance
  • 14 weeks paid maternity/paternity leave for eligible employees
  • 12 paid holidays; office closed from December 24 – January 1
  • Employee wellness benefits and transportation benefits

How to Apply

PLEASE FOLLOW ALL INSTRUCTIONS CAREFULLY

Candidates should send an email with the subject line “Operations Manager – Peru” to recruiting@earthrights.org with the following documents, in MS Word or PDF format, each attached separately. You must use the designated subject header, or your application may not be received:

  • Cover letter, which should be written specifically for this position, between 250-500 words, and include the following:
    • Brief description of your experience  working in any NGO or International Organizations which works with environmental or/and Human Rights issues.
    • Explanation of your interest in at least one of EarthRights’ three key issue areas: Climate Justice and Accountability, Earth Rights Defenders, and Corporate Accountability
  • Resume or CV (no longer than 2 pages)

Please note that only shortlisted candidates will be contacted.

EarthRights International is an equal opportunity employer that does not discriminate in its hiring practices, and actively encourages people of color, women, people with disabilities, and LGBTQI people to apply.